It is the duty of the secretary to keep minutes of the Special General Meeting. This template shows dates, times, quorums, presence, use of proxy, matters agreed to be recorded and the results of motions. It also shows "no other business".
Useful for bodies operating under
In the tech writer's world, we call it a simple "legals strat plan" or LSP. It is designed for the corporate legal department and takes you through 30 steps that would need to be performed if you were changing the type of the company from a proprietary company limited by shares to a public company limited by shares.
Public company. Second and subsequent AGMs. An example of a notice to be sent to all members at least 21 days before the annual general meeting (AGM). Includes an agenda with some normal topics and reference to key parts of
that apply to this notification. Includes a proxy. Australian company notice required under the Act.
One member may represent up to five other members at the annual general meeting or at a special general meeting if a separate proxy for each member is given to the secretary 24 hours before the time of the meeting. Useful for bodies operating under
The instrument appointing a proxy may be in this form (as supplied by the Standard Rules) or other form(s) approved by the board. The instrument (and (if the instrument requires it under Rules)
the accompanying authority must be lodged at the registered office of the co-operative at least 48 hours before the meeting or at least 24 hours before the taking of a poll.
Public company. First AGM. An example of a notice to be sent to all members at least 21 days before the first annual general meeting (AGM). Includes an agenda with some normal topics and reference to key parts of the Act that apply to this notification. Includes a proxy. Australian company notice required under
In the tech writer's world, we call it a simple "legals strat plan" or LSP. It is designed for the corporate legal department and takes you through 17 steps that would need to be performed if you were repealing your constitution after registration under s.136 s.140
It provides a template for a number of documents useful when preparing these 17 steps, including
An example of a notice to be sent to all members (usually) 21 days before the annual general meeting. Includes a proxy. Australian company notice required under
Example of a notice to be given to all Members regarding a Special General Meeting (SGM) that will happen shorter than the 21 days required under the
It includes a sign off by certain shareholders with at least 95% of the shares as required by the Act. It includes two example proposals:
A proxy form for use at the Special General Meeting or the Annual General Meeting. This proxy can be used to empower another person to represent a member and vote for the member generally or with restrictions. It explains how to ensure that the proxy is valid. Australian company notice/record required under
