Formal records and registers for recording important events and information at the Board level. Under the Corporations Act 2001 s. 286(2) these records form part of the financial records and are kept for 7 years. (CE=#1)
This register records each use of the common seal. Each use of the common seal needs to be approved by the board of directors at the board meeting directly following the use of the seal. Australian company record required under (C-77996)
This register records each use of the common seal. Each use of the common seal needs to be approved by the board of directors at the board meeting directly following the use of the seal. Australian company record required under (C-14879)
The journals are not essential, but useful when the number of transactions is large and complex. This journal is for recording all acquisitions of shares by existing members or new members. Fill in every acquisition each day into the journal and then "post" the transaction at the end of the day or the end of the week into the member's register. The money can be checked against the bank records and then you have a record to audit the member's register against. Australian company record. (C-85603)
The Company File describes all the legal arrangements and relationships that make the company a legal entity. This file needs to be maintained and up to date at all times.
This file is the responsibility of the Company Secretary.
An attendance record (MS Word version) kept by the company secretary during the year to assist in the preparation of the annual financial report at the end of the year.
An instrument of transfer under 1071B
in the form of a share transfer form to be included in the constitution of the company or to be agreed upon by the directors at their first directors meeting.
This document is a register for each allotment, transfer or redemption of shares. Record must be completed before the issue of certificates. A copy of any document dealing with the allotment, transfer or redemption of shares is retained within the register. When the member ceases to be a current member, this register is retained for 7 years. Australian company record required under
This document is a register for each grant, transfer, removal or exercise of options. Record must be completed before the issue of certificates. A copy of any document dealing with the granting, transfer, removal or exercise of options is retained within the register. When the option holder ceases to be a current option holder, this register is retained for 7 years. Australian company record required under
The journals are not essential, but useful when the number of transactions is large and complex. This journal is for recording all transfers of shares, transactions that don't have any money associated with them, but an essential part of the trilogy if you are using journals. The journal makes sure each transaction is posted twice, a record to audit the member's register against. Fill in every transfer each day into the journal and then "post" the transaction at the end of the day or the end of the week into the member's register. Australian company record.
